Email Archiving & Forensic Search / eDiscovery – Unlimited Storage Per Mailbox

Email Archiving SaaS – Protect data-at-rest with unlimited retention periods and forensic e-discovery. Simple message audit.

Spambrella’s email archiving is one of the industry’s safest and most reliable email archiving and retrieval services available today. Offering a highly sophisticated management system, Spambrella email archiving offers easy storage, retrieval, and email monitoring at an affordable price. Spambrella Email Archive helps you manage and secure data to stay compliant, forgo storage limitations, and reduce storage and management costs.

In today’s business environment, archiving email has become a necessity for companies of all sizes, but small to mid-sized businesses often face unique challenges when it comes to IT resources and budget. Email communications and attachments need to be preserved and protected. When archived, emails are kept safe and can be easily retrieved to reduce disruption to your customers and business functions. Spambrella helps you manage your data and maintain easy access for discovery purposes. It does this while reducing costs and freeing you from storage limits.

With Spambrella Email Archiving you can:

• Import historical email (PST or EML).
• Automatically preserve all emails and attachments
• Allow users to search their own archived email and forward emails to their mailbox
• Perform complex searches across the entire archive
• Export search results from the archive

Get all the benefits and flexibility of an enterprise-class email archive solution built and priced for small and mid-size enterprises.

Key Benefits:

• Automatically preserve all emails and attachments
• Protect critical customer data and store it securely
• Reduce data storage constraints and meet legal and regulatory requirements
• Perform quick and extensive searches on archived email
• Allow end-users to easily access their archived data and reduce the burden on your IT staff or help desk
• Purged user accounts archives are retained in the archive and remain searchable

Email archiving offers numerous benefits for both individuals and organizations. Here are some of the key advantages:

Compliance and Legal Requirements: Email archiving helps organizations meet regulatory compliance requirements by retaining and managing emails in a tamper-proof manner. This is crucial in industries such as finance, healthcare, and legal sectors where strict regulations govern data retention and privacy.

Litigation Support: In legal matters, archived emails can serve as crucial evidence or documentation. They provide a historical record of communication that can be used to support legal claims, disputes, or investigations.

Data Retention and Management: Archiving helps organizations efficiently manage their email data, reducing the strain on email servers and improving overall system performance. It allows for the retention of important emails while removing clutter from primary mailboxes.

Storage Optimization: Archiving solutions often include features for compressing and deduplicating email data, which helps optimize storage space and reduce storage costs over time.

Business Continuity and Disaster Recovery: Archived emails serve as a backup in case of data loss due to system failures, cyberattacks, or natural disasters. They ensure that critical communication records are preserved and accessible even in adverse situations.

Knowledge Management: Archived emails contain valuable historical information and institutional knowledge. They can be used for reference, research, or to trace the evolution of projects, decisions, or business relationships over time.

Efficient Search and Retrieval: Archiving solutions typically offer advanced search capabilities, making it easy to locate specific emails or attachments quickly. This enhances productivity and saves time compared to manually sorting through a large volume of emails.

Email Preservation: Archiving ensures that emails are preserved in their original state, including metadata and attachments, even if they are deleted from primary mailboxes. This helps maintain the integrity and authenticity of communication records.

Regulatory Audits and Investigations: Archived emails provide a comprehensive audit trail that can be accessed during regulatory audits or internal investigations. They demonstrate compliance with data retention policies and facilitate thorough review and analysis when required.

Risk Mitigation: By securely storing emails in archives, organizations reduce the risk of data breaches, unauthorized access, or accidental deletion. Archiving solutions often include robust security features such as encryption, access controls, and audit trails to protect sensitive information.

How it works

Spambrella leverages Microsoft Exchange journaling function to copy all internal, outbound, and inbound email. This includes the original email and sending information (such as sender, recipients, CC/BCC, and group membership). Whether you use Exchange or Office 365, simply enable journaling and direct email traffic to Spambrella. From there, Spambrella processes and stores the email according to your retention policy. Data stays under management until it is disposed of according to your retention setting. Archived “at rest” data is encrypted using your unique encryption keys. Please note that Spambrella’s email archiving services are not compatible with G Suite.

Spambrella Email Archive helps protect you from legal liability and regulatory risks while improving email storage management and end-user productivity. Email messages are stored in a centralized archive accessible from any web browser by clicking on the ‘Sign in to your account’ link on the email quarantine digest. Designated users can access their archives, search for and read the full history of their email communications, or retrieve past communications and forward them to others.

Regulatory requirements, court requests for e-discovery (Subject Access Requests), and industry standards are having a profound effect on how businesses manage electronic communications. Failing to adequately store and retrieve emails may lead to penalties, fines, and legal consequences such as destruction of evidence charges and adverse judgments. For many, being able to properly monitor, store, and retrieve email messages is now as important as keeping financial records tidy.

Fully integrated with our Email Filtering and Email Continuity services, email archiving ensures that you’ll come out fully sheltered, regardless of how messy things get.

Easy to implement, manage, and use, Email Archiving from Spambrella is a scalable, reliable, and secure service with no set-up fees. Built on a highly reliable and scalable SaaS platform, Email Archiving can be deployed immediately and requires no upfront hardware or software investment. Email Archiving, together with our Email Filtering and Email Continuity, rounds out a complete solution for all your messaging needs.

Archive setup guidance is provided on the Spambrella FAQ here.

Getting Started with Email Archiving

Configuring Office 365 for Spambrella